Open Call for EPN2020 Exchange Program

Application can be submitted any time until 28.2.2019

Period of the Exchange Visit: Travel by 30.6.2019


Objectives of the Exchange Program

The main objective of this Exchange Program is to support the activities of EPN2020. The programme will provide funding for short visits (up to one week) with the goal of improving infrastructure facilities and services offered to the scientific community by the EPN2020 participant (contractor) laboratories or institutes. Main objectives include:

  • Support the integration of the inclusiveness states with the European planetary community;
  • Support and engage young scientists with the European planetary science community;
  • Support exchange and foster cooperation between academia and industry (SMEs);
  • Support the inclusion of amateur communities in European planetary science campaigns;
  • Support the activities of EPN2020 with exchange of experts

Who is eligible ?

A person working for the improvement of the European infrastructure and who is either working in a EPN2020 Participant institute/lab, or who is visiting a EPN2020 participating institute/lab.

The Exchange program now also supports early-career scientists participation to workshops arranged by Europlanet. The program can reimburse travel expenses and accommodation. The list of upcoming workshops is on NA1 website.

Specificities for this call

No late applications will be accepted! Deadline is 31.12.2018

  • All visits shall be done before 30.4.2019
  • Grants will be provided for short visits up to maximum one week. If longer visits are planned, the hosting OR visiting institute/laboratory/company should support the additional expenses.

Decision process

Four criteria will be taken into account for the projects selection:

  • justification of the expertise needed for the improvement of the EPN2020 infrastructure facility or service.
  • expected outcome of the proposal related to the EPN2020 objectives.
  • good fit between the required visit length and the proposed task.
  • responses the objectives of the Exchange Program.

The selection will be done by a committee composed of NA1/WP12 work package board (WPB) consisting of NA1 lead and Deputies.

Consideration will be given to:

  • the need of a good balance between planetary exploration fields and EPN2020 participants
  • the allocated total budget for this period

Accepted proposals will be posted on the EPN2020 NA1 website.

How to proceed?


The application by the visiting person, including the budget proposal and an invitation letter from the host institute, shall be completed by using the generic Application Form.

Eligible costs are:

  • Travel tickets (plane: economic class, train, etc.). NOTE! VATs will NOT be refunded.
  • Accommodation. NOTE! VATs will NOT be refunded
  • Per diem (covering meals, local travel etc.)

Note! The VATs shall be indicated in the refundable receipts.

Please note that minimizing the costs will increase the probability of being accepted.

Any question concerning this programme can be asked from Maria Genzer (maria.genzer(at), who is in charge of this EPN2020 NA1 exchange programme and any administrative question can be asked from Kirsi Virolainen (kirsi.virolainen(at)

All applicants will receive a confirmation email confirming the proper application. After the call deadline, all applicants will receive an email from the selection committee.

How to be refunded if selected?


A short, maximum two pages, Expert Exchange report will be asked from the recipients after the visit, using the form that can be completed in Exchange Program website. This report will be attached also to the Reimbursement form.

The submission of the report is a prerequisite for reimbursement.

Refunding procedure

Refunding will be processed after receiving the visit report and both filled refunding forms (Information Form and Reimbursement Form) including receipts. They should be sent as soon as possible after the trip using the instructions on the website of the Expert Program.